2021 AGM documents

The change to the CTC year end date in 2019 also affected the date of our AGM.  The last meeting was held in November 2019, and we have been unable to schedule the next one, due in April 2021, because of the Covid restrictions on indoor meetings.  To ensure that we complete the year end returns for headquarters the Committee have decided to publish all relevant annual reports and accounts on this website  so that members have an opportunity to read and scrutinise them. We ask that you make any comments by 12th May 2021.  Once members are happy with the content of the documents, we will treat them as having been accepted and submit them in the normal way.  Election of Officers will be held once we are able to meet up again at the clubroom later this year.

Please make your comments or raise any questions by email to sandk.tandem@btinternet.com

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MINUTES OF NORWICH SECTION CYCLING UK AGM – 20TH NOVEMBER 2019 AT THE METHODIST CHURCH HALL, AYLSHAM ROAD, NORWICH.

PRESENT: 8 members and 2 guests

APOLOGIES FOR ABSENCE: Tony Clarke

MINUTES OF PREVIOUS MEETING: were accepted by all present

Proposed by Dave Anness            Seconded by Rita Murrell

MATTERS ARISING: Proposal re medal competition – there has been no move to revive it so no change to situation at present.  It was suggested by Robert Amies that it be reviewed annually.

SECRETARIES ANNUAL REPORT: was read by all.

Proposed by Barry Smith     Seconded by Robert Amies.  Accepted by all

MOTIONS: Proposed by Barry Smith – that all rides in 2020 be ‘meet at’ destination rides due to a lack of ride leaders and sometimes inclement weather.  Meet at rides seem to get a better turn-out at present.  Motion accepted by all present with the proviso that we could still put on led rides if someone wishes to lead a ride.

TREASURERS REPORT: Proposed by Barry Smith, Seconded by Rita Murrell – Keith Harrison (Auditor) suggested that we discuss finances at the next committee meeting as the club needs to break even.

ELECTION OF OFFICERS:

SECRETARY: Sandra Franks

             Proposed by Barry Smith.  Seconded by Dave Anness

TREASURER:  Robert Amies

             Proposed by Barry Smith.  Seconded by Dave Anness

CHAIRPERSON: Sue Gatehouse

             Proposed by Barry Smith.  Seconded by Dave Anness

REGISTRATION: Sandra Franks. 

             Proposed by Barry Smith.  Seconded by Rita Murrell

WELFARE OFFICER: Bryan Walker

Proposed by Barry Smith.  Seconded by Keith Harrison (Present incumbent, B WALKER, is unwell at present, decided to leave it as it is at present.  We can always co-opt someone at a committee meeting.

PROMOTIONS: Tony Clarke

             Proposed by Barry Smith.  Seconded by Dave Anness

AUDITOR: Keith Harrison

             Proposed by Barry Smith.  Seconded by Rita Murrell

COMMITTEE MEMBER:  Barry Smith

             Proposed by Dave Anness.  Seconded by Robert Amies

The meeting closed at 20:44

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Chairpersons Annual Report for the period 1st October 2019 to

31st March 2021

The period of this report started quite normally, with the usual weekend and mid-week rides and a clubroom meeting on alternate Wednesdays.  We had our Christmas ‘do’ at the clubroom and our annual lunch and prize presentation in early 2020.  Then everything changed!

With the on-set of the Covid-19 pandemic everyone’s world was turned upside down and all of our ‘normal’ activities had to stop.  It wasn’t until June 2020 that we were able to resume group meetings in outdoor locations.  That arrangement was fairly short lived as we went into another lockdown.  By the time that was lifted the summer was over, and the Autumn weather meant that outdoor meets were not always possible.  The third lockdown came just after Christmas 2020 and lasted right through to the end of March.  Of course, during each lockdown we were able to cycle as our daily exercise but it’s not quite the same as riding with pals.

The last 12 months or so have been very difficult for everyone, for a variety of reasons but I’d like to thank all of our members who have supported our rides when we have been able to arrange them.  If it wasn’t for you turning up, there would be no point in us planning them!  I will also thank the committee members who have done a great job in keeping things going, often having to make last minute changes to plans.

Hopefully this year we can move forward and resume the rest of our normal activities.

Sue Gatehouse

Chairperson

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Secretaries Annual Report 2021

There is not much to report for this year due to Covid virus which has curtailed most, if not all of our normal activities.  However, members are beginning to ride again and meet up mid-week and weekends.

Our Clubroom has been closed since March 2020 and remains so for the time being.

Stay safe and well.

Sandra Franks

Secretary

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Annual Report on weekend and mid-week rides October 2019 to March 2021

Weekend Rides

Since October 2019 numbers attending led rides were between 4 & 10.  After led rides ceased and were replaced with ‘make your own way to lunch’ rides, numbers were between 6 & 12.  During the period of this report rides were suspended on three occasions due to Covid-19 restrictions.  Since being allowed to re-start rides numbers attending have been between 3 & 8.

Mid-week Rides

Between October 2019 and March 2020 numbers attending the mid-week rides ranged between 3 & 8 each week.  In July 2020, after the first lockdown ended numbers attending the rides were noticeably lower with around 3 people meeting up each week.  That trend has continued since the end of the last period of lock-down.

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Treasurer’s Report

The accounts have been prepared and audited to cover the 18 month period between October 2019 and March 2021.

During this time there has been very little activity in the club and most of the income and expenditure centres around the 2020 Annual lunch and prizegiving.  We showed a surplus of £37.70 for the period, helped by a grant of £200 from Cycling UK.

Robert Amies

Club Treasurer

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FINANCIAL STATEMENT FOR PERIOD
1 October 2019 to 31st March 2021
B/FWD.BANK£1,423.91
CASH£0.00
INCOME
BUFFET RAFFLE£30.00
BUFFET LATE PAYMENT FOR 1 MEAL£12.00
CLUBROOM RAFFLE & ENTRY FEES£99.43
MAPS HIRE£0.00
SUBSCRIPTIONS REBATE FROM CYCLING UK£200.00
 
£341.43
EXPENDITURE
CLUB ROOM – ROOM HIRE£156.00
COMMITTEE ROOM HIRE£39.00
ADMIN – Stationery£20.00
DA 90th ANNIVERSARY CAKE£14.98
TROPHIES AND MEDALS£25.00
BUFFET SUBSIDY£48.75
 
£303.73
(Overall surplus of £37.70 during the period)
C/FWD.BANK£1,461.61
CASH£0.00
 £1,461.61